Abstract
This position is best filled by folks who want to be workhorses onsite, and have fewer responsibilities before the burn. Position is best filled by individuals who enjoy excelling at thankless logistical tasks and being in the middle of the $%&# storm when the $%&# goes down.
Little to no previous experience required. Must be willing to beg volunteers to show up on time, and be able to get quotes for golf cart rentals from one of the three contenders in Ohio. Must be able to responsibly manage golf cart use as these items represent a significant cost and liability for the event.
Other Comments
Overall you need to be a crazy person to enjoy this job. When someone says “this is a hard and thankless job” you have to be the person that says “I will not only do that job, I WANT that job.” If that’s not you, there are other valuable roles within the MOrg.
Pre-Event Planning (Feb-March)
Create a budget for the calendar year to submit to the Bean Counter
Plan for golf cart needs by developing a schedule. Determine how many, and who gets them when.
Call golf cart company (list will be provided of past contacts) to reserve carts in the Feb/March time frame (basically as soon as we know dates)
Work with DPW to understand infrastructure needs (to support budget)
Pre-Event Planning (Rest of year)
Establish volunteer schedule to include shuttle service volunteers.
Recruit shift leads from experienced volunteers to assist onsite
Attend weekly conference calls in case input is required
Attend summer planning retreat (Late July/Early Aug)
Pre-Event Planning (Within a month of the event)
Call up Viziers/Shift leads ahead of time to discuss plans for the event
Review car camping registration.
Work with placement to determine ‘open camping’ for cars and RV’s
Consult “Mud Map” to work with placement on good camp locations to assure easy pack out.
Work with Promo/Project Management to get car camping registration form up and running.
Onsite Pre-Event Work
Decommodify and label golf carts w/ painters tape or something else that doesn’t leave residue or they will hate you.
Arrive early (Early Tues to take golf cart delivery) to ensure parking lot is setup and to direct DPW volunteers to set up the road (possibly by raking the fuck out of some wood chips).
Coordinate setup of infrastructure with DPW
Set up parking rows and use MOrg / EE vehicles to set up successful rows for the event.
During Event
Work with Volunteer Coordination to fill empty slots with walk-ups
Pass on critical information on changes to parking plans to shift leads/viziers in order to ensure smooth transitions and consistency from one shift change to the next.
Be prepared to work shifts that are not covered
Fuel golf carts as needed
Deal with golf cart maintenance issues.
Be up at the crack of fucking dawn on Sunday to coordinate Exodus, particularly from the back 40.
Be up at the crack of dawn to assess the land and determine whether participants will be able to drive to vehicles.
Post Event
Collect golf carts after Exodus on Sunday. De-moop, refuel, and clean to avoid the potential for extra charges.
Need to be ready to be onsite until mid-afternoon Monday to allow for golf cart pickup.
Carts can leave as early as 8AM but more likely 10AM-2PM timeframe.